Students are responsible for registering properly and paying by the deadline. Students may not receive written confirmation of schedule changes and/or financial (tuition) obligations; therefore, it is the student’s responsibility to verify the accuracy of their schedules – including all course and section numbers – before the end of the add and drop periods for each of their classes. Students are responsible, both academically and financially for all courses in which they remain officially enrolled after the drop period has ended. Instructors do not have the authority to withdraw students from classes.
Withdrawals granted after the end of the drop period are typically only permitted for the entire semester and only for non-academic reasons. Withdrawals will not be granted to those who stop attending class. For more information, please review “Canceling Registration/Withdrawal from the Semester” in the Catalog.
Exceptions are considered only under exceptional circumstances beyond the student’s control with verifiable, third party documentation. Such documentation is required of all students submitting requests to ensure equity and fairness. No withdrawals can be approved to avoid an unsatisfactory grade. Exceptional circumstances include – but are not limited to – the following:
- Medical Circumstances – Requests for withdrawals due to health or medical circumstances must be supported by relevant, dated medical documentation from the provider of treatment. The documentation must show a substantial medical change that arose unexpectedly after the drop period has ended. If a student is seeking a selective course withdrawal, the student must show why the condition has affected that course (or courses) specifically. Otherwise, only a total semester withdrawal would be considered by the committee.
- Employment – Requests for withdrawals due to work-related reasons must be documented by the employer on company letterhead. Only unanticipated and unavoidable changes in employment that occur after the drop date and which result in a direct scheduling conflict with a course (or courses) will be considered. An increased or more stressful workload is not considered a valid reason to request a withdrawal (see your University Catalog under “Academic Load”).
To petition for withdrawal, please do the following as soon as possible:
- Complete a Student Request Sheet explaining your specific request and reasons. Only written materials and verifiable, third party documentation can be evaluated by the Undergraduate Academic Affairs Appeals Committee in reaching a decision.
- Time is of the essence when submitting a request and documentation. Delays in submitting requests increase the academic component of the request and can have an adverse effect on the final decision. After 30 days, all undocumented requests are automatically denied.
- Submit your completed request and supporting documentation to the Undergraduate Center for Academic Advising, Retention, and Transitions (703 993-2470).
- Please continue attending all classes in which you are officially enrolled and complete the required coursework unless you receive written permission for a withdrawal. If permission is granted, you will need to have a clear financial record for the withdrawal to be processed.
- Any withdrawal will result in a “W” on your permanent record for each of the courses.